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This page has been set up to clarify the expectations of clinic Participants and Organizers.  Please download it Clinic Expectations Contract and fill out the last page to participate in DCHC clinics.

If you have any questions about these expectations please Contact Rose.

Clinic Contract of Expectations 2010 (updated April 14 2010)

 


All people wanting to participate in DCHC clinics must read this contract and sign the last page or they will not be considered for a spot in any clinic.


Participant’s Expectations


Failure to comply with the rules and guidelines below could result in loss of the rider’s spot in the clinic, loss of clinic fees, and loss of waiting list spot. The Dawson Creek Horse Club executive will make decisions.


  1. Down payment of half of clinic amount must be given to clinic organizer 1 month prior to clinic (or when requested to) to hold a place in the clinic.
  2. The organizer must receive the money remaining for the clinic one week prior to the clinic or their spot will be forfeit.
  3. Cancellations prior to the clinic due to rider illness or injury with doctor's note or horse injury with letter from vet could result in full or partial reimbursement. The executive will decide this.
  4. Any other cancellation must be given by phone or email no less than 3 days prior to clinic start date and will result in forfeiture of down payment unless the organizer fills the spot.  
  5. Participants will not substitute horses or riders without organizer's permission.
  6. Riders or owners of horses may express written grievances, which will be addressed at the meeting of the Dawson Creek Horse Club.
  7. Participants will help with the assigned duties required for the operation of the clinic which includes arena set up, manure pickup, and sweep up.
  8. Riders and riders’ parents must be cooperative and polite to the clinician, organizers and volunteers.  Rudeness will not be tolerated.
  9. Riders and riders’ parents will treat the other participants fairly and with politeness.
  10. Riders and handlers of horses will treat the horses with kindness and fairness. Any rider or handler losing control of their temper will be asked to leave.
  11. Groups will be designed with the safety and horsemanship skills of group members.  The arrangement of the groups is final.
  12. Designated clinic times are not subject to change.
  13. It is up to the Participant to put their name on the Expression of Interest List each year.
  14. Sick horses will be asked to leave unless they have a Vet certificate that says they are able to participate.

Organizer’s Expectations

 

  1. Notice of a planned clinic will be given at least 1 month in advance of the clinic date. Clinics will be posted on the club’s website, dchorseclub.org
  2. A reminder of the fact that a participant has committed to the clinic will be sent out in the form of a request for a deposit.
  3. The organizer will collect funds and keep track of the funds received.
  4. Clinic chores will be delegated to participants and posted.
  5. Groups will be designed with the safety and horsemanship skills of group members.
  6. Organizer will compile an “Expression of Interest List” which will hold the names of the people interested in each clinic.  Lists will expire at the end of each year.